{"id":467,"date":"2025-12-31T01:07:03","date_gmt":"2025-12-30T17:07:03","guid":{"rendered":"https:\/\/fee.plus\/support\/?post_type=ht_kb&p=467"},"modified":"2025-12-31T01:47:26","modified_gmt":"2025-12-30T17:47:26","slug":"how-to-consolidate-invoices","status":"publish","type":"ht_kb","link":"https:\/\/fee.plus\/support\/knowledge-base\/how-to-consolidate-invoices\/","title":{"rendered":"How to Consolidate Invoices"},"content":{"rendered":"\n

Malaysia\u2019s e\u2011Invoice framework allows businesses to consolidate multiple invoices<\/strong> into a single consolidated e\u2011Invoice<\/strong> for reporting to LHDN\u2019s MyInvois system. Consolidation is commonly done on a monthly basis, and LHDN requires the consolidated e\u2011Invoice to be submitted within seven (7) calendar days after the end of the month. This guide explains when consolidation is appropriate and how to generate a consolidated e\u2011Invoice in FeePlus.<\/p>\n\n\n\n

\ud83d\udccc When You Should Consolidate Invoices<\/h2>\n\n\n\n

Under Malaysia\u2019s e\u2011Invoice framework, you may consolidate invoices when you have non\u2011validated invoices<\/strong> \u2014 meaning the buyer does not<\/strong> require an individual e\u2011Invoice for each transaction.<\/p>\n\n\n\n

LHDN\u2019s guidelines allow suppliers to aggregate multiple transactions<\/strong> for such buyers and submit a monthly consolidated e\u2011Invoice<\/strong> to IRBM. This consolidated submission must be completed within seven (7) calendar days after the end of the month<\/strong>.<\/p>\n\n\n\n

Consolidation is typically used for:<\/p>\n\n\n\n

    \n
  • B2C transactions (Business-to-Consumer)<\/li>\n\n\n\n
  • Buyers who do not request individual e-Invoices<\/li>\n<\/ul>\n\n\n\n

    If a buyer requests an individual e\u2011Invoice, that invoice must be validated separately<\/strong> and cannot be included in the consolidated submission. FeePlus will automatically flag validated invoice out when you do create the consolidated e-invoice.<\/p>\n\n\n\n

    \ud83e\uddfe Before You Begin<\/h2>\n\n\n\n

    Before consolidating invoices, ensure the following:<\/p>\n\n\n\n

      \n
    • All invoices for the period are finalized<\/strong> in FeePlus.<\/li>\n\n\n\n
    • None of the invoices require individual validation<\/strong> for the buyer.<\/li>\n\n\n\n
    • The invoice group has consolidation enabled<\/strong> in Settings<\/strong>.<\/li>\n\n\n\n
    • You have selected the correct month<\/strong> and invoice group<\/strong> in the e\u2011Invois page.<\/li>\n<\/ul>\n\n\n\n

      These checks help ensure that your consolidated e\u2011Invoice is generated smoothly and complies with LHDN requirements.<\/p>\n\n\n\n

      \ud83d\udee0\ufe0f How to Consolidate Invoices in FeePlus<\/h2>\n\n\n\n

      Step 1 \u2014 Go to the e-Invois Page<\/h3>\n\n\n\n
        \n
      1. Open the Admin Console.<\/li>\n\n\n\n
      2. Navigate to e-Invois\u00a0\u2192 Select Month<\/strong>.<\/li>\n\n\n\n
      3. Click the Unvalidated Invoices<\/strong> List<\/strong> button.<\/li>\n<\/ol>\n\n\n\n
        \"\"<\/figure>\n\n\n\n

        Step 2 \u2014 Select the Invoice Group<\/h3>\n\n\n\n

        You can choose to consolidate all invoices<\/strong> under one invoice group for the month, or manually select<\/strong> specific invoices.<\/p>\n\n\n\n

          \n
        • To consolidate all invoices<\/strong> for the month, click Consolidate Invoices<\/strong>.<\/li>\n\n\n\n
        • To manually select<\/strong> which invoices to consolidate, click Show List<\/strong>.<\/li>\n<\/ul>\n\n\n\n

          Note:<\/strong> If you do not see the Consolidate Invoices<\/strong> button, consolidation is not enabled for that invoice group. You can enable this feature in Settings<\/strong>.<\/p>\n\n\n\n

          \"\"<\/figure>\n\n\n\n

          Step 3.1 \u2014 Consolidate All Invoices in an Invoice Group<\/h3>\n\n\n\n
            \n
          1. Click the Consolidate Invoices<\/strong> button.<\/li>\n\n\n\n
          2. A confirmation dialog will appear for you to review the description<\/strong>, start date<\/strong>, and end date<\/strong> of the invoices included in the consolidation.<\/li>\n\n\n\n
          3. If you want the consolidated e\u2011Invoice to be validated automatically after creation, check Validate consolidated invoice after creation<\/strong>.<\/li>\n\n\n\n
          4. Click Proceed<\/strong> to create the consolidated e\u2011Invoice.<\/li>\n<\/ol>\n\n\n\n
            \"\"<\/figure>\n\n\n\n

            Step 3.2 \u2014 Consolidate Specific Invoices in an Invoice Group<\/h3>\n\n\n\n
              \n
            1. Click the Show List<\/strong> button.<\/li>\n\n\n\n
            2. Tick the checkboxes next to the invoices you want to consolidate.<\/li>\n\n\n\n
            3. Click Consolidate Selected Invoices<\/strong> button.<\/li>\n\n\n\n
            4. A confirmation dialog will appear for you to review the description<\/strong>.<\/li>\n\n\n\n
            5. If you want the consolidated e\u2011Invoice to be validated automatically after creation, check Validate consolidated invoice after creation<\/strong>.<\/li>\n\n\n\n
            6. Click Proceed<\/strong> to create the consolidated e\u2011Invoice for the selected invoices.<\/li>\n<\/ol>\n\n\n\n
              \"\"<\/figure>\n\n\n\n
              \"\"<\/figure>\n\n\n\n

              Step 4 \u2014 Generate the Consolidated e\u2011Invoice<\/h3>\n\n\n\n

              When you create a consolidated e\u2011Invoice, FeePlus will queue the task in the background. Because consolidated e\u2011Invoices require additional processing, the system will display a 5\u2011second countdown<\/strong> and automatically refresh to update the job status.<\/p>\n\n\n\n

              If you check Validate consolidated invoice after creation<\/strong>, FeePlus will automatically submit the consolidated e\u2011Invoice for validation as soon as it is created.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              Once the consolidated e\u2011Invoice has been validated, it will appear in the list. Click the row to open and view the validated document.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              After Submitting Your Consolidated e\u2011Invoice<\/h2>\n\n\n\n

              Once your consolidated e\u2011Invoice is created and validated, it will appear in the list for the selected month. You can click the row to view the full details, including the validation timestamp, UUID, and summary of all included invoices.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              If you need to review the validated document in LHDN\u2019s MyInvois Portal, click View Validated Invoice<\/strong>. This will open the consolidated e\u2011Invoice directly in MyInvois for further reference and confirmed that the consolidated e-Invoice has been successfully validated.<\/p>\n\n\n\n

              \"\"<\/figure>\n\n\n\n

              \ud83d\udee0\ufe0f Troubleshooting<\/h2>\n\n\n\n

              Here are common issues you may encounter when consolidating invoices and how to resolve them:<\/p>\n\n\n\n

              1. The \u201cConsolidate Invoices\u201d button is missing<\/h3>\n\n\n\n
                \n
              • Consolidation is not enabled for the invoice group. \u00a0<\/li>\n\n\n\n
              • \u2192 Go to Settings<\/strong> and enable Consolidate Invoices<\/strong> for that group.<\/li>\n<\/ul>\n\n\n\n

                2. Some invoices are not appearing in the list<\/h3>\n\n\n\n
                  \n
                • The invoice may already be validated.<\/li>\n\n\n\n
                • The invoice may belong to a different invoice group or month.<\/li>\n\n\n\n
                • The invoice may require individual validation (e.g., buyer requested an e\u2011Invoice).<\/li>\n<\/ul>\n\n\n\n

                  3. The consolidated e\u2011Invoice is stuck in \u201cProcessing\u201d<\/h3>\n\n\n\n
                    \n
                  • Consolidated e\u2011Invoices require more computation.<\/li>\n\n\n\n
                  • Wait for the automatic refresh.<\/li>\n\n\n\n
                  • If it remains stuck for more than a few minutes, contact FeePlus Support.<\/li>\n<\/ul>\n\n\n\n

                    4. I accidentally included an invoice that should not be consolidated<\/h3>\n\n\n\n
                      \n
                    • Consolidated e\u2011Invoices cannot be edited<\/strong> once validated.<\/li>\n\n\n\n
                    • You must cancel the consolidated e\u2011Invoice and regenerate it correctly.<\/li>\n<\/ul>\n\n\n\n

                      5. The validation failed<\/h3>\n\n\n\n

                      Common reasons include:<\/p>\n\n\n\n

                        \n
                      • Missing seller information<\/li>\n\n\n\n
                      • Invalid seller TIN number<\/li>\n\n\n\n
                      • Intermediary connection failed<\/li>\n<\/ul>\n\n\n\n

                        Correct the issue in the settings, then re-submit the consolidated e\u2011Invoice for validation.<\/p>\n","protected":false},"author":1,"comment_status":"open","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht_kb_category":[14],"ht_kb_tag":[],"class_list":["post-467","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-e-invoice"],"yoast_head":"\nHow to Consolidate Invoices - FeePlus Help Centre<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fee.plus\/support\/knowledge-base\/how-to-consolidate-invoices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Consolidate Invoices - FeePlus Help Centre\" \/>\n<meta property=\"og:description\" content=\"Malaysia\u2019s e\u2011Invoice framework allows businesses to consolidate multiple invoices into a single consolidated e\u2011Invoice for reporting to LHDN\u2019s MyInvois system. 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